FAIRFAX-LOUDOUN MUSIC FELLOWSHIP
Article I. Name and Purpose
Section 1. The name of this corporation is Fairfax-Loudoun Music Fellowship – herein referred to as the “Fellowship”.
Section 2. The purposes of the Fellowship are:
a. To provide and sustain public performances.
b. To provide educational opportunities for continuing professional development for teachers and other musicians.
c. To encourage, sponsor or facilitate performances, exhibitions and workshops.
d. To commission the creation of compositions and instruments.
e. To voluntarily assist in the education of performers, teachers, students and the general music public
Section 3. The Fellowship is organized for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distribution to organizations that qualify as exempt organizations under section 501 (C) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Article II. Membership
Section 1. Qualifications Membership shall be open to all music teachers and other musicians who have paid annual dues according to a schedule approved by the Executive Board of Directors. Any member who has paid their annual dues shall be considered in Good Standing.
Section 2. Voting Members in good standing are entitled to one vote on any issues brought forth to the membership. Members not present at a business meeting where an issue is being voted on forfeit their vote on that issue. A quorum shall be required for the transaction of business at any meeting of the organization. Five members in good standing in attendance shall designate a quorum.
Article III. Meetings
Section 1. Executive Board and Board of Directors Meetings The Executive Board and Board of Directors shall meet at least once a year prior to the September meeting to plan the upcoming year for the Fellowship and to discuss issues related to the Fellowship.
Section 2. Business Meetings Business meetings shall be held a minimum of six times per calendar year. Notice of monthly meetings shall be published on the website and be sent to members by email no later than one week before the said meeting. Members who do not have access to e-mail shall be responsible for using the website to obtain meeting information
Section 3. Special Meetings Special meetings may be requested by the President or by the Board of Directors.
Article IV. Amendments of By Laws
Section 1. By Laws may be amended in any meeting of the Fellowship. Amendments must be passed by a two thirds majority of the voting membership in attendance at said meeting.
Article V. Board of Directors
Section 1. The Executive Board of Directors shall consist of the President; two Vice Presidents; Secretary and Treasurer.
Section 2. The Board of Directors shall consist of the Executive Board of Directors; Immediate Past President and all Chairmen.
Section 3. The Chairmen shall be appointed by the Executive Board.
Section 4. The Executive Board of Directors and Board of Directors shall have all the usual powers of a corporation for the immediate government and direction of affairs of the corporation. Business of the Executive Board of Directors and Board of Directors shall be transacted by the majority of members present at meetings.
Article VI. Officers
Section 1. The officers shall be the President; two Vice Presidents; Secretary; Treasurer, and any such officer(s) as the Executive Board of Directors may deem necessary. Any member in good standing is eligible to hold office.
Section 2. Nominations and Elections - A nominating committee of three members shall be appointed by the President. This committee shall present a slate of officers to the membership at the business meeting prior to the meeting at which the voting will take place. Officers shall be elected by simple majority of the voting membership present at the election meeting. Officers shall be installed at the last meeting of the year.
Section 3. Terms and Vacancies - The term of office shall be two years. Any vacancy shall be filled as soon as possible by a simple majority of the voting membership present at said meeting. Any officer may be removed from office by a simple majority vote of the membership present at a meeting. Any officer may resign from office at any time by notifying the President or Secretary either orally or in writing.
Section 4. Duties - The duties of the officers shall be such as usually pertain to their respective offices, or as prescribed and assigned to them by the Executive Board of Directors. Officers shall assume their duties at the next scheduled meeting following their installation.
Section 5. Responsibility The officers of the Fellowship shall have authority to act on behalf of the Fellowship in matters of an urgent or emergency nature, provided there is consensus among the officers. Actions taken are subject to subsequent approval by the members of the Fellowship. The President shall be the spokesperson for the Fellowship.
Article VII. Chairmen
Section 1. Chairmen Shall Be As Follows:
Reston Community Center Recitals Chairman
Ashby Ponds Recital Chairman
Music Link Fundraiser Chairman
Ensemble Festival Chairmen (2)
Section 2. Ad Hoc Committee(s) may be formed as deemed necessary by the Executive Board of Directors.
Article VIII. Financial Records
Section 1. Fiscal Year The fiscal year maintained by Fellowship shall end on the 30th of June of each year, or such other date as the Executive Board of Directors shall determine.
Section 2. Audit Accounts of the Fellowship shall be audited by an independent CPA appointed by the Executive Board of Directors at such times as deemed necessary.
Article IX. Not For Profit Status - The Fellowship is a Not For Profit organization. It may grant monies to other organizations or individuals as voted upon by the membership. Upon dissolution of the Fellowship, its assets, after payment of debts, shall be distributed to an organization described in Section 501(c) (3) of the Internal Revenue Code or the successor of that provision.
The By Laws of Fairfax-Loudoun Music Fellowship were approved and adopted on the 8th of May , 2019.
Sharon S. Reck, President
Libby McConnell, Secretary